WorkFlowy: Note, List, Outline

Productivity
Rating
4.8 (6.9K)
Size
71 MB
Age rating
4+
Current version
4.0.230801
Price
Free
Seller
FunRoutine INC
Last update
9 months ago
Version OS
13.0 or later
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User Reviews for WorkFlowy: Note, List, Outline

4.85 out of 5
6.9K Ratings
7 years ago, Coolcakephoto
The good the bad and the ugly
I've been using Workflowy for about 5 years and I pay the subscription fee every year. I use this app as a first step in the writing process and not for tasks. Functionally, it's great. Simple and fast to capture ideas. You can easily move sections around (on web platform) and the export function is decent. It's cross platform since it resides on web. The bad: As a paying customer I expected more attention to improving the features and customizations. Why do you not support markup? Why can't I selectively change font color, size or imbed images? Why can't I change background color? The ugly: This app has been left untouched for a long, long while. What the heck?! One annoying part of the functionality is the floating bar that always pops up over the words I'm trying to type. It would be nice to 3D touch on a bullet point and have to option to indent or de indent or move it etc. The app lacks severely the same functionality as the web app. At $50 bucks a year, and no sign of development, im kinda wondering if it's worth it. Hopefully we start seeing some action from the developer. I know from reading the reviews that some of us like to actually support the developer of good apps with our cash, but we also want to see continuous improvement and functionality.
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3 years ago, Duff Nobles
My Most Used App
I have been using Worflowy on an almost daily basis for years. It is a clean, easy to use product that uses a simple outline format that I find useful for all of my note-taking needs. I am a prodigious e-book reader and I capture ideas and quotes from everything I read by just cutting and pasting text directly into Worflowy. The tab button indents automatically so organizing information is quick, and once entered, the "touch and move"feature, along with the editing, highlighting and search options allow you to format and easily locate your text depending on your own specific search criteria. I also use this for my todo lists, for brainstorming and capturing ideas, storing my favorite internet sites and links, long term planning, keeping track of my accomplishments and bucket list items... everything! After several years, I have pages and pages of well organized information in one place that I can retrieve with just a few search terms. I would call this a grown-up app for people who want to keep track of any kind of data in any form. This is my most used app and I would be lost without it.
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8 years ago, Mike Gutz
Less really is more! My digital whiteboard
In all my years with Apple this is my first review. I'm a productivity and GTD guy and I've tried a lot of tools. I usually end up back at Evernote trying to force "the Secret Weapon", because tasks become projects and you usually need more than a task manager, which Evernote is not. Don't get me wrong, couldn't live without EN. I almost dismissed WF out of the gate due to the old school look and feel, but the simplicity is really what you need. You can draft agenda's, story's, keep team notes, personnel notes, account notes, task or projects lists, any list. You can infinity expand and and use tags. The clincher for me was that you can share or just copy/paste to word and the bullet points transfer perfectly. So your not trapped in the app. I use it from the web on my work laptop and on my iPad and iPhone via the app. Michael Hyatt has it right, everything seems to start on WF now for me.
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3 years ago, Laowai Chinese
Only app I pay subscription for
Summary: this app serves as my all-purpose notepad for temporary as well as long-term text storage. What I love: - replaces iPhone Notepad app (there is no benefit to using notepad anymore) - flawless, almost real-time syncing across phone and laptop (and wife’s phone) - super flexible sharing (I can just send anyone a link to view/edit any part of my notes) - non-tree structure (wiki style) allows the same note to appear in multiple places (so I don’t have to pick the one exact perfect place to store things) - automatic backups to Dropbox so I have no fear of losing work (I’ve never once needed this feature, but it’s comforting) What I don’t use it for: - tasks that I want to “disappear” and never see again (I use Todoist) - anything that has a date on which I need to be alerted (iPhone calendar + Todoist) - anything that needs a bunch of formatting (Word) - anything that needs automatic totaling / formulas (Excel) But... (Developers please read this part!) I don’t need Workflowy to do everything. The greatest thing about this app is that it knows its own niche. Please don’t add too many features that lead it away from what it’s so great at doing: Plain text editing with super fast interface. I need it to take the place of PAPER, not all those other apps. And it’s doing a great job. Thanks very much to the Workflowy team for a great app!
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10 months ago, Wonderich
An amazing outline organized
When I was looking for something to organize my thoughts in a capable but no nonsense format I couldn’t believe I found this app which was EXACTLY what I wanted. No menu with a million buttons, colors, and icons. The functions are there when you need them but not cluttering the workspace. Using this program has made it super easy to write down what I need to do any time I think of something no matter what device I have a hand and then not have to hold it in my mind until I sit down and organize my notes, easily and intuitively sliding things around, tagging them, searching. I love that I can mark things Done with a swipe, and that I can get a detailed daily log of all the changes made that i I can search. It’s rare to find a program that does everything you want it to do it a light, streamlined way.
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6 years ago, Punter2015
Good idea in wrong hands
This app has been dormant for many years. People, including me, stuck with the app so that someday it will be up to the expectations. The blog posts, zen desk page has many requests unanswered and ignored. I will only talk about the mobile app below. This is NOT a native iOS app so the user experience is not good. It’s hard to navigate, go in edit mode etc. You might as well just open this in Safari and you should be good, except if you care offline support If you are a pro member then you are not getting money’s worth. For the same price or less you will get some great notetaking and todo apps. Themes on desktop are not available on mobile. Unfortunately Workflowy like outlining is not available anywhere except a few clones that don’t do a good job. It took them few years just to add the ability to change Fonts, and then few months to introduce swipe completion/deletion. The website on Safari may load faster than the app itself. As you would find in most native apps, there are widgets and 3-D touch support. This app don’t. The whole theme of Workflowy is using the tags. There is not auto suggestion on tags as you would find it on desktop. It makes really hard to add a tag and be consistent. There is no share feature but I don’t use it. They are planning to add it. Overall this app is good for quickly looking up something on the go.
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6 years ago, JDB4
An Indispensable part of my workflow
WorkFlowy is a program I have left and returned to a couple of times. Now, again, I am using the app daily. That says I can’t replace the app though I have been enticed with more complex or structured to do apps as enough for my work. WorkFlowy’s ease of use, availability across devices, flexible tags, and speed captures ideas and details in a way that fills a creative and thought gap that the other more structured organizational apps do not. When I return to WorkFlowy after trying other apps says that I can’t replace it with fancier or more expensive options. It is working well. Now I have leaned into WorkFlowy strengths and doing that has helped me to settle on the other pieces I need for structure more easily and to stop hopping around. The recent update has been excellent. I like the program and the developers’ responsiveness. Great job. Easy to recommend.
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7 years ago, 5BPM
It's what it needs to be
I am a subscriber and active user of the full version for Windows. So far I have found the iOS version to be a good balance between usability and familiarity. I can, in a comfortable and natural way, access the common features I need to use. While a lot of users feel that it is missing some of the power user features of the desktop version, I prefer that over the somewhat awkward Rube Goldberg approach taken by HandyFlowy, the iOS clone that has the power-features, but in a package with a ton of hieroglyphic buttons. With iOS, you don't have all the same controls that you have in the Windows environment. I'm certainly open to a full feared version in iOS, but perfect one that preserves the elegant simplicity where the functionality isn't in your face, but rather hidden in the keyboard commands.
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3 years ago, Bass Player Chris
Perfect For Non-Linear Thinkers
Full disclosure: I use this for personal task management but I realize others use it for far more. One of the great myths in time/task/project management land is that one task is a function of exactly one hierarchy... the world simply isn’t that way. A given task might live among a dozen hierarchies. Including (but far from limited to): •Who For/Constituency •Due When •What Project/Context •Is it merely an idea you need to write down before forgetting. •Urgency •Best time or place to do it •Delegated to whom? When do I need to check on them? The tag system is dirt simple and it just works. I’ve done bullet journals, I’ve done spreadsheets, I’ve done Franklin Planner. I’ve counted on my brain alone. I’ve done scraps of paper strewn across my desk. I am back to Workflowy. The incessant re-writing of tasks required by Franklin or Bullet doesn’t work for me. It’s tedious and that time is not value added. My penmanship is atrocious. The spreadsheet thing gets complicated with work and home life. Instead of adapting my brain to an external system, I’m using a system to adapt to my brain. Welcome back to my life, Workflowy. It’s been a couple of years. I missed you.
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2 months ago, MinusLocal
Perfect note taking app
I have been in nursing school for 3 semesters and now that I am almost done I have finally found the perfect app for taking notes. In nursing school I have used 10 different apps/study styles and I am glad I came across this app. Writing is too slow, typing on a document is too disorganized. Other apps started to lag with the amount of information I typed. This one does not. It perfect for keeping notes organized by class/book/Exam/chapter/disease/etc so i know where to find what I need in only a couple of seconds. Also, the cloud saving to seamlessly go between windows/iPad/iPhone is unmatched! Thank you for giving me the drive I need to finish nursing school strong!
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5 years ago, Stephen_Francis
Simple, flexible, powerful.
I’m an organizational development consultant who teaches time management to managers and executives at Fortune 500 and large private companies. I regularly test personal productivity tools so I can make recommendations to clients; if you are an individual contributor, or a specialist who does not delegate tasks frequently, I heartily recommend you try this app. In fact, after many years as a power user of OmniFocus, I have switched to WorkFlowy as my task management app. I’m doing so because WorkFlowy is built around a simple outliner and #tags. You can get up and running in 5 minutes, be a power user within 24 hours — and (if that’s your thing), be running your fully configured, personalized GTD “implementation” a day or two later.
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3 years ago, Scioneeris
One of the most efficient list making apps
Did not expect this to become my absolute favorite app, but after a week of usage-I was hooked. It’s very easy to use, and they are always improving it without cluttering it up. The interface is smooth and simple. Update: I’ve been using this app for almost 4 years now and I still absolutely adore it. I’ve found new ways to use it and it’s just become a very helpful constant in my life for tracking lists, dates, ideas, and more. I highly recommend it to anyone who uses a bullet journal or just wants a more organized tracking option in their life.
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7 years ago, orgitnized
It's a glorified bookmark
I'm not sure what others see in this. It's a bookmark to their site - and it looks like it offers offline support. Ok cool ... offline support … pretty much the only reason to use this. I don't see a reason to rate it higher than this because you can't initiate sharing from the app for a list - if you can their support hasn't gotten back to me on it when I asked them last week. The bar that is on the top of the screen also interrupts your view when you scroll. It resets itself once you are done scrolling, but it's an annoyance I'd rather not see. Room for improvement on the app, regardless of how nice the actual service is. Ideas for your improvements? 1> No shake to undo - maybe add a confirmation, in addition to that particular capability... 2> Sharing options via the app - not having it is limiting since you have to use the web app to perform those operations.. 3> Fix the top banner Odd as it sounds, it seems like everyone writing these 5 star reviews are impeding on the progress of making the iOS app any better than its current state. I don't understand how people are giving 5-star ratings to an app that's essentially an offline-capable bookmark and nothing more. You devs got creative with making a nice web app; please get creative with making a better iOS app.
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2 years ago, C. Peter Barosky
Build a Life OS
WorkFlowy is one of the most surprisingly powerful “Tools for Thought” I’ve ever encountered. If you believe, like me, that the universe is a fractal, and that the organization of human ideas is best conceived of similarly, you MUST spend some quality time with this software. It is incredibly low-friction, logically designed, highly iterable, encourages creativity, and is a joy to use. There are plenty of resources available to discover hidden gems and clever, emergent functionality. Additionally, as of this writing, the product is being actively developed with a great deal of thoughtfulness; just check out their blog. I’m so looking forward to growing with WorkFlowy!
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8 years ago, DrJosephDD
My first negative review after 4+ years of iPad apps
Rarely have I been as disappointed with an app as I am with this counter productive and ill-designed waste of one's productive efforts. This stems less from the overall quality of other free apps and more from the confusingly absent ability to simply cut and paste ones work (let alone export into another word document or app) after completing it on the WorkFlowy iPad app. This is my first experience with an app actually hindering my ability to use it productively. In brief: one cannot export nor select and copy text after working on an outline or project. It's worth noting that although the app was free, I downloaded three other similar apps at the same time that while rated lower, still possessed the very basic feature of allowing the user to transport his/her work to another app, document, or outline.
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1 year ago, Robert M 1082
Surprisingly versatile and lovely app
I did a lot of research and comparisons before choosing Workflowy, and I’ve been thrilled with the results. I’m using it for daily notes that are cross-listed with organized lists of things like companies, vendors, people, ideas, etc. and it’s incredibly agile and responsive. I’ve had some issues working with images in it, which the tech team is talking to me about trying to resolve, but the text features are so good I’m willing to overlook those glitches. This app let me built the the most competent extension of my memory I’ve managed to curate in years of trying.
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3 years ago, jaskn50000
Essential functionality/tool, crappy app
I use WorkFlowy as my only tool to organize my entire life. After years of trying a lot of things, I was using a simple synced note pad, and WorkFlowy is an obvious improvement over that and very flexible for personal organizational preferences and styles. That said, why is the app so bad? Why is it so un-thoughtfully translated from keyboard to multi-touch? How about adding some context menus and checkboxes or something? Why is it just flat out buggy, with things not showing up, things getting stuck, etc.? I emailed about a bug, got a reply, and a fix didn’t show up for months - and it’s still only partially fixed. I would gladly pay more for this per month if the app was designed better and worked as expected. Very frustrating.
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4 years ago, dioti_ma
WorkFlowy has my hearts
I’ve only used WorkFlowy for about a year, but I use it now for just about everything and I’ve gotten many of my coworkers to switch to it. I love it’s simplicity and I would hate to see that go away. This iOS version is not perfect, but they have made some big improvements on it recently, including the drop down arrow on the right side—a really nice touch. The syncing seems slow though, moving this around is awkward, and I hate the slide to the right and left feature to complete. It looks awful. All in all, it’s ok and I don’t need much more. I like using workflowy on browser and rarely want anything on my phone. I wish there was an easy way to add to my Inbox in the app though.
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6 years ago, DemonTears
My life says thank you
Love the update! Though I have not thoroughly gobbled up the changes yet- but happy to see such pleasing interface pop. Where there were once bare bones are slightly larger fonts of bare bony bones. It gets a little tricky when I made new entries today: This iphone 7 9 11 or whatever triple X has trouble zooming. It could be the WorkFlowy app refuses to zoom out since the update. Either way, the lack of pinching zoom is rough. Maybe I’m doing it wrong. Everything else is yay for this artist who mostly needs quick, immediate outline writing while the thought is hot hot hot. Bombastic WorkFlowy! Ok, huge fan despite my nonsense. Thank you!
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5 years ago, piglatina
Great But Could Be Better
I love just about everything this app can do. I’ve been using it for over a month (for a book) and the only complaint I have is how difficult it is to move one bullet into another with the drag and drop feature. It’s very finicky and is more likely to make the bullet I select move above/below or as a sub-bullet for the bullet I want to move into. Doing once every and again it wouldn’t bother me but when I make a long list of things and want it to be in a category I already created its quite a hassle to move each bullet one by one. Overall fantastic app but hopefully the developers see this and consider improving this feature.
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2 years ago, gianna b doggie
The ADHD Brain’s Secret Weapon
I have horrible ADHD and about 500 empty notebooks and planners under my belt. Each time I buy one I get super excited to use it and then my thoughts get too jumbled and I can’t figure out how to organize all of my bursts of thought. Eventually, I give up…until the next shiny planner, notebook, or app comes around again and the cycle repeats. This app has changed the game. The ease of organizing and elaborating deeper on thoughts at the press of a button has been LIFE CHANGING. Now when I have a random idea I can fully map it out in seconds I highly recommend.
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5 years ago, jeanasalman
Essential tool for me now
This has become such a great organization tool for me. I track my work and personal notes here. I use it for lists, brainstorming, projects and processes. I love that I can drag items or sections and also print or copy and paste into word or other apps when I want to share a section. My favorite is my work folder where I can track my performance and goals for a year with sublists and notes. If I don’t accomplish the goal or project by year end, I just drag it into the next year’s list. All done? Cross it off. So simple, yet so beautifully practical. Thank you!
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3 years ago, elliegambia
Awesome app!
It helps you keep track of anything and everything. It doesn’t have way too many features, just enough for what you might want. And what you can do with it is amazing! But it’s kind of obvious it’s made more for the web. Linking something is either really hard or just impossible, compared to on the computer. On the computer, moving or deleting a bullet can be done more easily than on the phone. It would be nice if some of these features were also included on mobile. All in all, great app! I seriously love it. But it’s tailored more for computer use than mobile use.
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1 year ago, OGlEastVillen
Love Workflowy, but iOS app currently has a bug
I’m not sure if it has to do with the recent share sheet functionality added to the iOS app – which I love, in concept, and have been using- but now I can’t really use the app itself on the phone - this is the second time it’s happened since that update. I uninstalled and reinstalled completely and now it’s happened again. it basically looks like it’s stuck in a syncing loop or something every time I open it - every time I click to use it, it hangs and reloads,( which it used to do once when opened anyway but now it doesn’t stop doing that and is currently 100% unusable on my phone). My windows desktop and web Workflowy still work fine.
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5 years ago, Cashew Gesundheit
Love it
Fantastic. Super-simple concept, executed really well. Hard to explain how “it just works,” but everyone I’ve shown it to gets it almost immediately. I use it for things to do now, and later, and maybe someday. I use it to track books to read and movies to watch. I use it to share grocery lists with my wife. Anything, really: I get it out of my head so I can focus, knowing that details are always at hand when I’ll need them. I had been using a premium version of Toodle-do and really liked it, but this seems to suit my brain better. Yes, you could do something like this on your own with Word or Excel. Yes, you could use ToodleDo or Remember The Milk or Apple's Notes or Stickies or whatever the new Apple ToDo list maker is. Yes, you could do this with physical Post-It notes or a Moleskine or a string on your finger. There are lots of ways to organize ideas and lists of things that might become projects. Perhaps you'll find that it works for you too.
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3 years ago, jfetteroll
I love Workflowy! The iPad app needs some TLC.
Workflowy on the Mac is wonderfully intuitive. Indenting, outdenting, moving, organizing, searching, creating links are all easy. I don’t need to relearn how to use it if I’ve taken a break for a while. On the iPad entering, deleting and searching is just as easy. But some things can be ... awkward. Moving an entry that involves scrolling can be an exercise in frustration. And as far as I can tell, only one bullet point at a time can by copied to the clipboard. Which is a major drawback when Workflowy is used to store often-used references.
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5 years ago, Drew Silver
A simplified life
At the risk of sounding hyperbolic I’m going to say that this app has changed my life. I’ve been using it to build an integrated work system for my work and life. I’ve struggled in the past with keeping notebooks or journals updated, but this app’s usability and simplicity make what used to feel like a chore, manageable. It being synced across desktop and mobile also make it perfect for capturing meeting notes and building action items from it anywhere. I now walk around with a clear head and a much lower baseline level of stress throughout the day.
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3 years ago, TheLioness22
Great concept, poor implementation
Workflowy, as a whole, is a really cool tool. It works rather marvelously…on desktop. The implementation, however, on iPad is terrible, unfortunately. I try to drag items to move them and text gets selected. I try to toggle the triangle to see sub items and the keyboard pops up. It’s almost unusable. Which is a real bummer since I’m more apt to grab my phone or iPad to jot something in it than my laptop. I think with some tweaks, it could be better. Maybe larger tap targets (text, bullets, menus) for starters so it’s not as likely to tap the wrong thing. The concept is so simple, it seems it should be possible to find a better working interface on mobile. Hopefully that happens soon.
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8 years ago, Kazango
Promise unfulfilled (so far)
I really want to like the iOS version of Workflowy. But it is very far from feature parity with the web app, and the deficits are very frustrating. * No documentation, apparently. This may be the most egregious issue, since I am unable to deduce how to do something simple (like complete a task in a list). * Very little support for external keyboards, and apparently no support for external keyboard shortcuts (I don't know for sure because there is apparently no documentation). * Features that are either unavailable or hidden behind some arcane UI I can't decipher: like starred pages, multi-select, item completion, etc. I could go on but the developers know what's missing. So I am disappointed. I honestly do not see the exact point behind releasing this app before it has at least got documentation and the same features as the web app, especially since the app appears to be updated only once a year. That would be fine if the app worked better...but it is intolerable for an app that has as many problems as this. Once again, I wish I could like it. I really do. But I just can't. 😕
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4 months ago, U.S. Traveller
Amazing Organizer
Workflowy has literally changed my life. It helps me keep my extremely busy life organized. I was easily able to quickly create everything from a checklist of my daily activities, multiple other to do lists, shopping lists from the many different stores I shop and our daily menu. I use it interchangeably between my iMac, my iPad, and my iPhone which all stay synced in real time. My wife even accesses my Workflowy to use for our shopping, menu, and other important to do lists.
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3 years ago, Counselor Bob
Useful, Simple, and Easy
WorkFlowy is fun to use because it works and flexible. It has significantly increased my productivity by becoming my go to app for easily breaking down an project into next actions small enough for me to keep going instead of doing a paralysis analysis in my head. Because WorkFlowy lets me keep my lists and action maps, looking back on how I accomplished continuous progress I find ideas and good memories that boost energy and success. Using the app many times daily has made it a thinking partner in ways no other planner, list maker, or journal has worked for me.
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4 years ago, workflowyfan
Excellent app. One minor bug.
I’d recommend this app to everyone. I’ve been using this for years and it’s a very reliable app and even better on desktop. Literally ever single person should use this app to organize their minds, lives and work. The beauty is in the simplicity! Workflowy, if you’re reading: lately I’ve been having a hard time opening the app: I just get a white screen or sometimes I get the floating bullets but it doesn’t load all the way. Can you fix that? I’m using an iPhone 7s IOS 13.5.1, and just updated workflowy today.
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2 years ago, gggg7277756
KISS
Keep It Simple Stupid is just what Workflowy achieves. The app is dead simple to use — a folding outliner. But as you gradually build up your own important memory items (eg grandson’s teachers name) you begin to realize how much you can depend on Workflowy’s instant search instead of your own feeble memory — doctor visit notes, health history for you and your family, car VIN and plate number, … The more you use it, the more valuable it becomes. And the instant sync between your laptop, phone, iPad make it even more powerful!
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7 years ago, Tomeqq
Pure gold
This tool is pure genius! It's the best thing I found to dump all ideas into "paper", for organizing, planning, writing etc. True, iOS app may not have all features that web app has (functionality you get when you go to their website on a computer), but it's getting there, and it's one of the most useful / productive tools I've ran into in my search, try's my dozens of approaches and apps. 1 hint: go to their blog & look @ the ideas there for using this app. They also have a big community of users who post ideas and "shared lists". Enjoy!
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8 years ago, Itsitsuko
Elegant, simple, functional
Workflowy does something very simple flawlessly. You can create tiered lists by simply tabbing items. Whatever gets tabbed is now an item in that list. By tabbing multiple times, you can make lists within lists. That's it. It's that bare-bones approach that makes it so good, though. The load times are tiny. The layout makes it easy to organize anything and everything you write. There is nothing to get confused about. Workflowy takes all of the pomp and circumstance out of a list app, leaving something that just WORKS
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2 years ago, jrdragoon
I used to love this app (updated)
While I haven’t used the paid version of this app, I used to use it ALL THE TIME for maintaining my grocery list and other organization lists, etc. However, the most recent update is likely to make me stop using it as I can’t easily cross things off my list! Bring back that feature and I’ll change my rating! EDIT: I guess the developers listened and made it easier to use! I am happy to use the app again! It’s a great one and I use it all the time again!
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11 months ago, da-wdc
Clean and clear
I used this years ago and then stopped. Just picked it up again and it’s perfect for a very light weight (in a good way) project management tool. I use things for my tasks but even that is too much sometimes. If I want to keep track of the workflow of my projects I turn to Workflowy now. Hmm, wonder why they picked the name? Love being able to quickly take a glance at my projects and the big picture. I still use things for tasks but in conjunction with Workflowy.
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3 years ago, prashant-mishra
Best tool to get things done
I recently watched my manager using workflowy and I wonder what is this tool. I saw a introduction video and started using it. I like the clean design and drill down feature hiding other details when you are using it to take notes. Tagging is another feature very useful to search anything if future cross different nodes to see the history. I did not use collaboration feature yet but i bet that will also be similar to other features. Awesome tool!
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7 years ago, G2459ht
Platform is 5 stars. App execution is 4.5
I have never used a productivity app longer than WorkFlowy. I used to change apps all the time, as my interest in one waned, is find the next shiny thing. But I've used WorkFlowy for years now, and it has been my one single source of truth for over a year. It's amazing. The iPhone app has some limited functionality, but it is still mostly what I need (hence the high but not perfect rating). I strongly recommend trying WorkFlowy. Start with the web app and then get the mobile app if you like it.
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3 years ago, nicknick4341
Outlining Greatness - TEMPLATES!!!
It has taken me years to realize I am an “outliner” and this was 90% there as a great tool a few years ago. But a couple features they’ve added has made this almost perfect. Templates and date tags. These make things like daily notes, journal entries, or typical meetings sooooo much easier to structure. I do think there are perhaps too many ways to tag something with @, #, and now back linking [[]] but I think I just need to settle on a use case for each one.
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6 years ago, HPET26
Using Workflowy daily for years
Like so many others, I have tried all the different productivity apps, but I always come back to Workflowy. It is powerful in its simplicity. Over the years I have cobbled together my own system loosely based on the bullet journal approach that Amir Abdol described. For me, Workflowy has become a project management tool, a to do list manager, a diary/journal and a general note taking tool all in one. And all of that backed up daily as a single, future-proof text file on Dropbox. Close to perfection. Thanks Jesse and team!
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6 years ago, Mumberbur
It Thinks Like I Think
I love WorkFlowy. It organizes my entire work and personal life, and it thinks the way I think. Sharing outlines with other people is one of the easiest ways to keep them organized when we collaborate. And it forces them to think the way I think, so everyone wins. I was in the middle of sending this as three-stars, because an update this morning caused me some problems, but mere hours later, while I was writing, it updated and was already fixed. Five stars for user experience and maintenance.
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4 years ago, TLHighlander
A cloud of paper notes is gone
After years of keeping granulated to-do lists they are all now in one place! I’m a self-employed single dad building a house and taking care of my health, and Workflowy helps me stay focused and on top of the myriad details of dozens of steps in a handful of core projects, goals and dreams. Priceless! One feature I’d love to see: the ability to have current daily chosen tasks or priorities be highlighted or pop into their own separate list. If its there I haven’t noticed it, other than collapsing unused task lists.
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3 years ago, krafting kelly
Lost functionality with recent update
I would have given this 5 stars, but I’m super disappointed I lost the quick check mark option. I keep my grocery list ready to go and have been used to crossing an item off when I buy it, then mark it incomplete with the check mark when I need the item again. That was 99% of how I use this app. The quick swipe to check off an item is OK, but to get it back to incomplete is now a tedious process. Can we get the check mark back please?
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5 years ago, Trainkarr
Indispensable
Use it EVERY day- don’t know how I would get by without it. I have my whole life outlined under categories Time, Money, Self, & Things. Under Time, I keep a running 7 day To-Do list plus Upcoming dates and Shopping list. I print this out almost every day and keep it in my pocket. I make notes on it during the day; and then update & reprint the next morning. The mobile version is not as easy to use as the desktop version, but still worth having as a backup when you’re out.
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3 months ago, Danmac75
Elegant and powerful
If you think in outline format, this is the app for you. Infinite nesting is s much cleaner than folder systems like Evernote. Other apps like Notion are way overpowered and feature rich for a typical user like myself. I use this as my second brain and it’s easy to capture my thoughts and organize them in seconds later on. It does also have #tagging and other deep features, but it’s Workflowy’s simplicity and elegance that make this my perfect notes app.
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10 months ago, Pavementii
Fails on the basics: loading quickly and numbering lists
Been using the app for years, so they are doing some things well. but lately the app has been basically unusable and still doesn’t have ability number lists. For some reason the app 1) takes a long time to load 2) doesn’t load at all or 3) loads up as you would expect. Seems like it’s 1/3 chance for either and two of those options make for an awful user experience. A work around seems to be to use the internet version on the phone. This just about guarantees a load, but it’s a slow load and a slow load every time is really frustrating when you are using the app to SAVE time and you can see the information is there before it decides to reload. Also, for an app that’s essentially about making lists it seems wild that you can’t number the lists. You have to number your lists manually every time. This has been a request for well over 5 years
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8 years ago, MitchWrites
App getting a bit long in the tooth
The WorkFlowy system itself is phenomenal, however the iOS app has been neglected for feature releases for years now. Updates to fix bugs are great and they're much appreciated but even simple features included in the web version like dark mode (a feature that I've been personally waiting on for a good while) haven't made it to iOS. Because of this, I'm going to be keeping my eye out for a replacement outlining app, but I will definitely keep following this for updates; I love the simple minimalism of the WorkFlowy setup. Just wish they'd show some love for iOS.
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1 year ago, Danny/K
Powerful, underestimated app
I had this idea of doing an app with infinite nesting, and after years I found Workflowy! Since then I’ve been on a mission to organize all my life under one main bullet —My Life bullet. With Workflowy you can also deconstruct your projects into micro tasks and start completing them to reach your goal. Do you have a picnic with friends? Just make a list and share it with them; they don’t need to sign up to see it. Try it!
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5 years ago, AusJim115
Simple, Easy, and Powerful
This app is simple and easy yet can be used in an unlimited number of ways from preparing a grocery list to running a business. I own and operate a business. I use the app for just about everything; project tracking, meeting notes, call tracking, brain storming, product information, and much more. You are only limited by your imagination and creativity. Keep up the good work guys. I look forward to seeing what you come up with next.
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